Event Planning Guide

Event Services

The Charleston Metro Sports Council is the region’s central sports development agency, providing assistance and support services to local and out-of-town event organizers. With the support of local municipalities, businesses and associations, the CMSC has taken on a number of roles within the local sports community. After building an impressive “portfolio” over the last decade, it has established itself as an event planner, a local organizing committee (LOC), a professional researcher, a sports publicist, a local/national media contact and a sports event recruiter. The CMSC is a one-stop “referral” shop for all event organizers to successfully stage any type of sports event, whether it is a first time, homegrown competition or world-class, highly competitive-bid event. The ultimate goal is to ensure each event is a financial success for its beneficiaries and an economic success for the Charleston community.

Phase 1:

Bid Proposal Assistance
For prospective events to be hosted in the Charleston area.
• Feasibility assessment and consultation for hosting a new event (including venue, city,
event date)
• Travel and sports accolades, statistics, photos and other media materials for proposal.
• Referrals to special interest groups, associations, businesses and key community leaders for volunteer assistance.

Phase 2:

Event Planning Assistance
For already secured events to be hosted in the Charleston area.
• Sales leads to area Accommodations and Attractions for attendees
• Local/State Media Database for promotion
• ‘Seal of Approval’ Vendor and Service Listings
• Maps – Cities and Counties
• Sample forms
• Press announcements and event listing in calendars, web sites, e-newsletters, etc.

Phase 3:

Event Execution Assistance
For staging an event in the Charleston area.
• Guides, flyers, coupons, etc. for sports travel visitors
• Estimated Economic Impact (EEI) Profile
• Visitor Excerpt Survey Sample
• Post-Event Report Form

The Charleston Metro Sports Council is also willing to entertain other requests unique to the planner’s needs. The ultimate goal is to ensure each event is a financial success for its beneficiaries and an economic success for the Charleston community.

Many event planners have recognized the value of developing a partnership with the Sports Council and include the organization as an in-kind sponsor, providing promotional benefits as well. This mutually beneficial relationship can help maximize marketing and promotional efforts for both the event organizer and the Sports Council.

For any questions, please contact Kathleen Cartland, Executive Director, Charleston Metro
Sports Council, Inc. at (843) 805-3030 or kcartland@charlestoncvb.com.